Setup Direct Deposit (EFT)

Pre-Requisites

• You know your employees' banking information (provided you with information, or provided you with a void cheque/check).
• Your bank has provided you with the information required to submit a wire transfer file.
  
  

Setting Up Employees to Receive Direct Deposit

 Have each employee give you a voided cheque to enter their banking information.

1. Open Clarity. 
2. Navigate to Employee > Employee General Information.
3. Double-click the employee to open their profile. 
4. Navigate to the "Bank" tab.
5. Tick the checkbox for ‘Pay Employee by Direct Deposit’ in the top-left corner.
6. Enter the banking information for the employee.
7. Click the checkmark button on the top-right corner of the window to save your changes.
8. Repeats steps 3 through 7 for each employee to be paid by direct deposit. 
   
   

Entering Company Banking Information

1. Open Clarity. 
2. Navigate to Configuration > Company > Company's Bank Account Information. 
3. Click the "+" button at the top-right of the window. 
4. Enter a "Description". 
5. Select a "Bank Type" from the list. Note: If you are using a Canadian bank and you do not see an interface for your bank in this list, the CPA Standard 005 is the standard layout for all Canadian banks.
6. Enter all the required information. Your bank should be providing you with this information. 
7. Click the checkmark icon to save your changes. 
   
   

Creating a Bank File

1. Process your payroll as normal; you should have at least one employee who will be paid by direct deposit.
2. Navigate to Payroll > Create Bank File.
3. Select your Bank from dropdown menu and click "Save". 
4. Verify the information, especially the bank file sequence number. 
5. Click "Create".
6. Paymate will create a bank file at your specified location. For example, 'C:\Backup\Bank file name' could be "bank.txt" or "<your company name>.txt".
7. Transmit the file to the bank, by the bank's specified method.

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