Pay Codes - How to Create, Fetch, Edit, and Delete
You can review your pay codes by navigating to Harmony's module selection screen > Settings > Setup > Pay Codes.
Description:
- Pay codes are used to map certain elements from Time & Attendance and Human Resources to Payroll. Pay codes can be assigned to projects, tasks, time off types, and benefits.
Prerequisite:
- Navigating to Harmony's module selection screen > Settings > Setup > Pay Codes.
Solutions:
Creating a Pay Code
- Click "+ New" to create a new pay code.
![](https://helpdesk.paymatesoftware.com/download/attachments/97845271/image2022-7-5_13-3-8.png?version=1&modificationDate=1657040585937&api=v2)
- Enter the required fields.
![](https://helpdesk.paymatesoftware.com/download/attachments/97845271/image2022-7-5_13-3-53.png?version=1&modificationDate=1657040630413&api=v2)
- "Code" refers to the actual code to be used.
- "Name" refers to the long name of the pay code.
- "Description" is an optional field to describe the pay code.
- Click the save button to save your changes.
Fetching Pay Codes
If you are using Harmony Payroll, you can easily fetch all pay codes (payroll categories) from the payroll module.
- Click "Fetch" to fetch your pay codes.
![](https://helpdesk.paymatesoftware.com/download/attachments/97845271/image2022-7-5_13-4-22.png?version=1&modificationDate=1657040659393&api=v2)
- Identify which payroll category classes you'd like to fetch from the payroll module.
![](https://helpdesk.paymatesoftware.com/download/attachments/97845271/image2022-7-5_13-4-45.png?version=1&modificationDate=1657040682883&api=v2)
- If you have already fetched your pay codes once before, you can tick "Fetch only new pay codes" to only import the pay codes that have not yet been imported.
- Click "Fetch". Your selected pay codes will be fetched from the payroll module automatically.
Editing an Existing Pay Code
- From the list of pay codes, select the pay code you want to edit.
- Edit the fields as required.
- Click the save button to save your changes.
Deleting a Pay Code
- From the list of pay codes, select the pay code you want to delete.
- Click the delete button to delete the pay code.
- Harmony will prompt you to confirm the deletion. Click "DELETE" to delete the pay code. The pay code is now deleted from the system.
![](https://helpdesk.paymatesoftware.com/download/attachments/97845271/image2022-7-5_13-5-32.png?version=1&modificationDate=1657040729727&api=v2)
Note: If you accidentally deleted a pay code, you can create it again manually or fetch it again.