Batch

• The Preferences section will allow you to specify if you want certain warnings or messages to appear or interrupt the batch processing. 
• The Batch Create Timesheets section will allow you to create timesheets for all active employees in an entire pay group. 

Functions:

Preferences:

This section has three checkboxes.

1. The Stop & Show contents of employee notepad will pause the batch creation so you can read the notepad of employees if applicable. You may read, change, or save it here.
2. The Stop and Show employees who already been paid for the payroll period will pause the batch creation and display a message if an employee has already been paid during the selected pay period. 
3. The Stop and show Job Costing inconsistencies section will allow you to see if there are any inconsistencies between the entered Job Costing Work Details and the regular payment amounts and whether they match. 

Check or uncheck the boxes and press the OK button to save your preferences.  

Batch Create Timesheets:

This section reads the regular salaries and deductions as well as hourly rates and regular hours to create batch timesheets. This will also read the Job Costing information into the pay period. 

Steps: 

1. Check or uncheck the Only create timesheets for employees with Job Costing or Import entries depending on your batch needs.
2. Check or uncheck the Import hours and/or amounts from a file depending on your batch needs. If selected, you will be prompted to select a file and import template in a new window. 
3. Check or uncheck the Only Create timesheets for employees with no timesheet currently in the payroll journal depending on your needs. This will only be available if you have already created timesheet entries for an employee(s).
4. Click the Batch button when you are ready to create the Batch.