QuickBooks® Desktop 2010-2018 (Seamless)

Note: Seamless integration is only available for QuickBooks® Desktop versions 2010-2018. If you have an earlier or later version of QuickBooks® Desktop, only a standard/file-based integration is available. If you have QuickBooks® Online, only a standard/file-based integration is available through a separate application. 

Prerequisites:

• Have Acclaim and QuickBooks^® Desktop installed on the same computer.
• Have posted the payroll you want to export from Acclaim.

Solution:

I. Setting Up Your GL Export Interface

1. In Acclaim, navigate to Setup > Preferences.
2. In the Interfaces section, in the "Accounting" field, select either "Quick Books 2010 Summary (Seamless)" or "Quick Books 2010 Details (Seamless)". If you're not sure what the difference between these two are, see the bottom of this article.
3. Click "Save" at the bottom of this window to save your selection. 

II. Define Your GL Account Codes

1. In Acclaim, navigate to Setup > Departments & Accounts.
2. Double-click a department. 
3. Enter your account number for each payroll category. 
4. Repeat steps 2 and 3 for each department. 
5. Click "Save" at the bottom of this window to save your changes.

III. Export Your Payroll / GL Entries 

1. In Acclaim, navigate to Payroll > Export Payroll. 
2. In the Parameters tab, verify that all the items here are accurate.
3. In the Preferences tab, select whether your entries should be included by the pay period ending date or the cheque date. 
4. Click "Export". 

A video guide is available here:

(If the embedded video does not play, click the "Watch on Youtube" button)

What is the difference between detailed and summary exports?

If you are using the Detailed export layout, then the interface will create transactions in your "Check" section of QuickBooks^® showing the complete check and GL Details.

If you are using the Summary GL export layout, the entire transaction will appear as a single journal entry in QuickBooks^®.