Hosted Year-End Checklist (2022)

Year-End Checklist

Renewed your license for 2023
Reviewed your accruals (Employee Year-to-Date Report and opening balances)
Reviewed your accruals and deductions payroll categories if they reset at year-end
Processed all payrolls for 2022
Reviewed your Employee Information (name, social security number (SSN) / social insurance number (SIN), address, etc.)
Reviewed your Company Information (name, address, RCT #, etc.)
Reviewed your employer (EI) rate (Setup > Company > Edit > Taxation Information > "EI Rate")
Confirmed the name of your current accounting package (Setup > Preferences > Interfaces > "Accounting")
Made a backup of your data (Utilities > Backup Company Data)
Ensure that no other users are logged into Acclaim at the time of your upgrade
Have contacted Paymate and provided a good time to schedule the upgrade of your software

Note: If you are located in Québec (QC), you must install the new version of Acclaim with the new tax tables prior to closing off your current year.

Closing Off Your Current Year

In Acclaim, navigate to Yearend > Close Year.
Read the details of each step of the process before clicking the "Next" button to proceed to the next step.
Note: Not all steps may apply to you, and Harmony will automatically skip the steps that do not apply.
Review the options available and proceed to the next step by clicking "Next".
Note: We strongly suggest to create a backup prior to closing the year.
If you are not skipping the backup, select your "Backup" location. Click "Backup" to complete the backup.
Select the payroll categories that you'd like to reset to zero for next year, then proceed to the next step by clicking "Next".
Note: If your deduction and accrual payroll categories do not have "Reset at Year End" checked in their payroll category setup, they will not appear in this list. Their values will automatically carry over to the next year.
The values for your employee and employer maximums and minimums are automatically entered. However, you can overwrite this value for year-end if needed. Once this is complete, proceed to the next step by clicking "Next".
Acclaim will prompt you to type in "CLOSE 2022" (the year you are closing). Enter this into the required field.
Once you've typed in the prompted text, click the "Process" button and then "OK". The 2022 year is now closed!

Upgrading Your Tax Tables

In Acclaim, log into your company in the data year "2023".
Navigate to Setup > Employees.
Click "Net Claim". A list of all the basic personal amounts for all provinces and territories will appear.
Click "OK". This will update you to the latest tax tables.

Review Your Payroll Groups and Pay Calendars

Navigate to Setup > Payroll Groups.
Select a payroll group.
Review the pay calendar to ensure that the pay periods and pay dates are correct.
1. If your pay frequency is 'weekly', you may have 52 or 53 pay periods this year. Be sure to update the pay frequency if you have a different number of pay periods this year.
2. If your pay frequency is 'bi-weekly', you may have 26 or 27 pay periods this year. Be sure to update the pay frequency if you have a different number of pay periods this year.
Click "Save" to save your changes.
Return to your list of payroll groups and repeat steps 2 through 4 for each payroll group you have.

Review Your Employees' Taxation Information & Verify Opening Balances

Navigate to Setup > Employees.
Select an employee.
Navigate to the 'Net Claim' tab.
If you have any additional tax credits, it will be listed here. Make any changes as required.
Navigate to the 'Pay Card' tab.
Verify the opening balances for any accruals, such as vacation or sick. Make any changes as required.
Click "Save" to save your changes.
Return to your list of employees and repeat steps 2 through 7 for each employee.

(Quebéc Customers) Updating QPIP and QHP Rates

Navigate to Setup > Payroll Categories.
Select your QPIP payroll category.
Update your QPIP rate.
Click "Save" to save your changes.
Repeat steps 3 and 4 for your QHP payroll category.